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IT Governance (Policy)

Office of Origin: Information Technologies
Responsibility: Chief Information Officer
Original Date Adopted: 03-19-2019
Dates Reviewed:Ìý03-19-2019, 08-03-2022, 03-24-26
Last Date Approved: 03-24-26

Overview

Â黨ÐÇ¿Õmv’s (the College) Information Technology (IT) governance structure is intended to ensure that technology investments and services are strategically aligned with institutional priorities, responsibly managed, secure, and deliver value to stakeholders. The governance framework provides a transparent, collaborative process for evaluating, prioritizing, and overseeing technology initiatives to ensure effective use of resources and appropriate risk management.Ìý

The primary component of the IT governance structure is the Information Technology Steering Committee (ITSC). The ITSC is composed of representatives from across the College and serves as the advisory body responsible for reviewing non-routine technology initiatives and significant changes to the IT environment.Ìý

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ResponsibilitiesÌýÌý

Specifically, the IT governance structure is responsible for:ÌýÌý

  • Establishing a consistent and objective framework for evaluating and prioritizing IT projects and initiatives.Ìý
  • Ensuring initiatives align with the strategic plan, mission, and budget.Ìý
  • Assessing impacts to infrastructure, cybersecurity, data integrity, compliance, funding, and staffing.Ìý
  • Confirming adherence to security, privacy, accessibility, and regulatory requirements.Ìý
  • Recommending technology priorities to Cabinet.Ìý
  • Providing transparency into proposals, prioritization decisions, resource allocation, and progress.Ìý

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Artificial Intelligence (AI) GovernanceÌý

The College recognizes the expanding use of Artificial Intelligence (AI) to support instruction, learning, and administrative operations. AI technologies present both opportunities and risks that require appropriate oversight.Ìý

AI governance is incorporated into the IT governance framework to ensure AI tools and services are aligned with institutional values, ethical standards, and academic integrity. AI initiatives must be evaluated for data privacy, security, bias, transparency, regulatory compliance, operational sustainability, cost, and vendor risk.Ìý

All non-routine AI tools or services that process College data, integrate with enterprise systems, or materially impact academic or business processes must be reviewed through established IT governance processes and comply with the Use of Artificial Intelligence in the Workplace policy.Ìý

References: Use of Artificial Intelligence in the Workplace policy,ÌýIT Governance – Project Proposal Recommendation & Prioritization Process procedure; Banner Core Team Charter; Academic Committee Listing

Date of Other Approvals: Institutional Coordinating Council (ICC) - 2/19/19; Cabinet - 2/27/19
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